IRWA Purpose and Mission

In order for the Association to be successful, its chapters, regions and international leaders must understand IRWA's purpose and mission. The IRWA leadership acknowledges the vital role the chapter plays in the Association's overall governance structure.

Purpose

We improve people’s quality of life thorough infrastructure development

Mission

We empower professionals by elevating ethics, learning and a standard of excellence within the global infrastructure real estate community.

Core Values

We believe in:

  • Integrity: We are role models that embody the highest standard of ethical practice.
  • Excellence: We constantly improve our products, our services and ourselves.
  • Flexibility: We embrace our continually changing environment to adapt to the needs of our stakeholders.
  • Collaboration: We engage our members, partners and other stakeholders to build a shared body of knowledge and experience.
  • Leadership: We shape our future through courage, clarity and transparency.

IRWA's Strategic Plan

In order to achieve IRWA's vision and mission, IRWA has adopted a written strategic plan that is updated at least once a year. The strategic plan provides a blue-print to IRWA's future and provides measurable benchmarks against which the Association can assess its progress. IRWA shares its strategic plan on its website to all IRWA members and stakeholders interested in the right of way profession.

Review the Association's strategic plan

IRWA History

Review the Association's history

IRWA Governance and Organizational Structure

Association Structure

A Not-for-Profit Corporation: IRWA is organized as a 501(c)(6) not-for-profit corporation. Our legal status and those of our chapters are governed by United States federal laws for not-for-profit professional associations, and require IRWA to file annually on behalf of the Association and our chapters with the federal government. For detailed information regarding IRWA's federal tax status, please contact the IRWA Chief Financial Officer at IRWA headquarters.

IRWA Bylaws

The IRWA Bylaws serve as the Association's foundation. Amendments can only be made by the IRWA Board of Directors, a body comprised of chapter directors and other elected officers as specified in the Bylaws. The Board of Directors meets annually in June in conjunction with the IRWA Annual Education Conference. Each chapter has two voting delegates on the Board of Directors.

Review the current IRWA bylaws

Chapter and Region Bylaws

Chapter and Region Bylaws must be in compliance with the IRWA Bylaws and have IRWA approval for all proposed amendments. In some instances, regions and chapters may have neglected to file their bylaws changes with IRWA for approval. To obtain the most recent version of your region or chapter Bylaws, request a copy from the IRWA Membership Coordinator at IRWA headquarters.

Amending Chapter and Region Bylaws

Region and chapter leaders are urged to submit proposed Bylaws amendments to the IRWA general counsel before voting on them at the local level. The general counsel is a volunteer IRWA member who is appointed annually by the president with concurrence of the IEC. The general counsel's legal expertise will assure that the proposed amendment is consistent with the IRWA Bylaws and policies and will not conflict with laws or regulations governing not-for-profit organizations. There is no charge for this review.

Contact the current IRWA legal counsel:
 

Mr. Bradford Kuhn, Esq.
Nossaman LLP
18101 Von Karman Ave.
Suite 1800
Irvine, CA 92612
Phone: (949) 833-7800
Email: bkuhn@nossaman.com
 
Model Region or Chapter Bylaws

Version #1: For Chapter with President Elect
Version #2: For Chapter with No President Elect
Model Region Bylaws


Directors and Officers (D & O) Liability Insurance

IRWA maintains a Directors and Officers liability insurance policy that covers chapter, region and international directors and officers for their actions as board members. To obtain a copy of the D & O policy, contact Rakhshan Mazarei (ext. 131) at IRWA headquarters.

IRWA Headquarters Record Retention

Purpose

The Association shall retain records for the time specified by this Records Retention Policy, which is guided by the rule of reason and the probability and dollar amount of risk involved - not by the Statutes of Limitation alone:


Functional Record Areas:

Years of Retention:

Accounting

 

Accounts Payable, Receivable, Uncollected Accounts

 7

Annual Reports

 P

Audit Reports

 P

Balance Sheets

 P

Bank Reconciliation

 5

Budget

 5

Cash Books

 P

Cash Receipts

 10

Cash Reports

 2

Cash Summaries

 5

Check Register

 10

Check Stubs

 7

Checks Canceled Miscellaneous

 10

Checks Canceled Payroll

 7

Deposit Slips

 3

Disbursements (Cash)

8

Expense Reports

 10

Financial Reports

 P

General Ledger

 P

Internal Charge

 3

Inventory

 

a. Control

 7

b. Cost

 7

c. Fixed Assets

 P

d. Supplies

 2

Journals

 

a. Entries

 P

b. Cash

 P

c. Executive Expenses

 10

d. General

 10

e. Payroll

 10

f. Stock Transfers

 P

g. Ledger Cards

 P

Orders

 

a. Acknowledgements

 4

b. Customer

 6

c. Purchase

 P

d. Vendors

 6

Payroll

 

a. Cash

 10

b. Checks

 7

c. Deductions

 2

d. History Cards

 P

e. Rate Authorization

 10

f. Summaries

 7

g. Vouchers

 15

h. Time Sheets

 P

i. Pension and Retirement Plan

 10

j. Petty Cash Reports

 6

Taxes

 

Income Federal

 P

Income State

 P

Working Papers

 6

Corporate Records

 

Articles of Incorporation

 P

Bylaws

 P

Charters

 P

Policy and Procedures Manual

 P

Minute Books

 P

Capital Stock & Bonds

 P

Deeds, Mortgages, Leases, and other property records

 P

Patents, Copyrights/Trademark Registrations

 P

Licenses

 6

Education

 

Course Files (Active on the shelf courses)

 P

Request For Proposals

 

Development Files

 

Review Files

 

Brochure Files

 

Course Guide

 

Instructor Guide

 

Course/Instructor Aids

 

Course Presentation Files

 10

a. Speaker Contracts

 

b. Student Attendance Rosters

 

c. Exam Files

 

d. Invoice Files

 

e. Hotel/Meeting Room Contracts

 

f. Shipping Documents

 

Instructor Files (Active

 P

Hot Topics Files (Active

 P

State Certification (Active)

 P

General Correspondence

 

General Office

 2

Legal

 P

Human Resources

 

Employment Applications

 3

Employee Files (Active

 P

Employee Files (Terminated

 6

Wage Rate Schedule

 2

Withholding Tax Statement

 6

Job Descriptions (Current

 P

Employee Handbook (Current

 P

Insurance

 

Accident Reports

 6

Claims (After Settlement

 10

Fire Inspection Report

 6

Group Disability Records

 8

Policies (Active

 P

Policies (Expired

 4

Safety Reports

 8

Membership

 

Active Files

 P

Terminated

 2

Change Reports

 1

Applications (New

 1

Dues Schedules

 P

Committee Rosters (Active & History

 P

Region Rosters (Active & History

 P

Non Member/Mail Files (Current

 P

Professional and Ethical Conduct

 

Rules of Professional Conduct (Current

 P

Standards of Practice (Current

 P

Case Files (Completed) maintain until dismissed or date when any sanction imposed is complete.

 

Decision of Hearing Board (In individual member file

 P

Professional Development Program

 

SR/WA Designation Files (Active

 P

SR/WA Application

 1

SR/WA Candidate Applications

 5

SR/WA Recertification Applications

 1

SR/WA Exam Files

 5

Certification in Discipline Files (Active

 P

Certification Applications

 1

Recertification Applications

 1

Property and Equipment

 

Acquisitions

 P

Amortization Records

 P

Depreciation Schedules

 3

Mortgage (After Sale

 20

Service Contracts (Active

 P

Vendor Contracts (Active

 P

Lease Contracts (Active

 P

Warranties (Current

 P

Notes:
"P" = Permanent Record
"7" = Number of years retention