It is the policy of this Association that each individual member, in his or her actions or appearances before public government agencies or similar bodies, shall speak as an individual and shall not in any way represent himself or herself as a spokesperson for the International Right of Way Association, or any Chapter or committee thereof, unless that member has received the specific authorization to do so from the IEC acting for and on behalf of the Board of Directors. In any such presentation where authorization has not been given, the member shall specifically indicate that the opinions expressed represent his or her opinions as an individual and are not intended to reflect policy positions of the International Right of Way Association.
Indirect Policy Statements
Similarly, indirect policy statements on behalf of the Association can only be made with the authorization of the IGC. A potential problem area is where Association committee members appear as official delegates to a meeting, seminar or other gathering where the express purpose is to arrive at a joint position, policy or conclusion on a technical procedure, or where it may appear that mere participation is an endorsement of a particular position, policy or procedure. Such appearances should also be authorized by the IGC before a member participates.
Another area in which policy can be indirectly involved is with pamphlets, brochures, monographs and other such written materials which may contain inadvertent policy statements or statements which may conflict with Association policies. Consequently, such written materials should be reviewed by the International General Counsel before publication and, if necessary, referred to the IGC if they involve policy questions.
Articles Critical of the Right of Way Profession
It is the policy of this Association that the IGC, or its designee, shall handle all articles critical of the right of way profession.
Protocol for Press Inquiries
Press and other urgent inquiries shall be directed to the President for a decision about the response. In cases when the President is not available within six hours (or less, depending upon circumstances), the EVP (or other source) shall present the situation to the President-Elect for action on behalf of IRWA. In such an instance, the President-Elect will confirm the plan of action with at least one other IEC member. In the case where neither the President nor the President-Elect are available, this same procedure will apply to the next most senior officer available.
Political Activity and Lobbying
The Articles of Incorporation and Bylaws of the Association specifically prohibit any lobbying or political activity except on issues involving the certification and/or licensing of one or more of the disciplines which make up the Association's membership (Article X). Any proposed statement or action which directly or indirectly conveys an impression of the attitude or the official position of the IRWA or any of its components – such as a committee – should be submitted to the IGC for its review and approval.
Furthermore, should any member desire to attempt to influence legislation at any level of government (special district, local, state, provincial, federal, etc), or to take any other action which might be interpreted as lobbying or political activity, said member should be counseled to make it clear that he or she is acting as an individual and not as a representative of the IRWA.
Should a member, Region or committee be unsure as to whether or not a given activity might violate the prohibition in the Articles of Incorporation and Bylaws, the matter should be referred to the International General Counsel for interpretation.